Consent forms, injector notes, treatment intervals, and secure photo storage — the medspa software that meets Australian compliance without slowing you down.
Injectables, lasers, peels, and skin treatments demand precise records. ZibaDesk gives Australian medspas audit-ready profiles with beautifully simple UX.
Send consent forms before the appointment. Clients sign digitally on their phone; the signed form attaches to their profile — TGA-compliant paper trail, zero paper.
Record brand, batch number, units, and placement for every injectable. Full traceability for every mL delivered — critical if a recall ever happens.
Capture high-resolution photos against each client profile. See the progression over time — and let your clients see the difference.
Botox every 12 weeks, filler every 6 months, laser every 4 weeks — ZibaDesk reminds the right client at the right interval automatically.
Encrypted client data, role-based access, audit logs. Your medspa records meet modern privacy standards without adding process overhead.
Sell treatment packages (3 peels, 6 laser sessions, 20 units of Botox). ZibaDesk tracks balance remaining and reminds clients when they’re due.
Medspas hold some of the most sensitive data there is — medical histories, signed consents, and identifiable before-and-after photos. ZibaDesk protects every client record with encryption, strict access controls, and a complete audit trail, so you can focus on treatments while meeting your privacy obligations.
Every before-and-after photo is encrypted on our servers with AES-256 (GCM). At the storage layer, clinical images are never readable as plain files.
Patient images are never on a public URL. They are served only through short-lived, signed links to authenticated staff — no guessable links, no public folder, no leaks.
Medical history, consents, and clinical photos are visible only to authorised roles. Front-desk and cashier logins never see sensitive patient records.
Every clinic's data lives in its own isolated space. One clinic can never read another's records — enforced on the server, not just hidden in the interface.
Every view, upload, and deletion of a patient photo is logged with who and when — the audit trail expected when handling sensitive health information.
Capture patient and practitioner signatures on treatment-specific consent forms, timestamped and stored with the record — defensible and audit-ready.
Photos are re-processed on upload to remove embedded camera metadata such as GPS location, so a patient's whereabouts are never hidden inside an image file.
Delete a patient and their encrypted images are removed with them — making it simple to honour data-deletion requests under the Australian Privacy Act.
All data moves over modern TLS/HTTPS encryption between your devices and ZibaDesk — protecting records on clinic Wi-Fi and mobile alike.
ZibaDesk is designed to help Australian medspas meet their obligations for handling sensitive health information under the Australian Privacy Principles. ZibaDesk provides the security tooling; your clinic remains the data controller responsible for its own consent and record-keeping practices.
Join hundreds of Australian beauty and wellness businesses who run their day on ZibaDesk. Set up in minutes, not days. Free for 45 days, no credit card.
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